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Indiana University Health

Administrative Assistant

IU Health Physicians Support Services
Date Posted
05 October, 2022
Schedule & Shift
Full Time
Day
Requisition Number
338858
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Administrative Assistant

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Job Description

Overview

Do you have outstanding clerical skills and are looking to make a difference with a great company? IU Health has the positon for you! This role provides helpful administrative and technical support to their leaders and teams. Manages schedules/calendars along with department timekeeping, coordinates meetings, orders supplies, processes invoices, pulls data/report as needed, and handles inquires as appropriate. As an Administrative Assistant, you will carry out work with basic mentorship and direction.

As part of an award winning hospital system, our roles include:

  • Excellent benefits for part time and full time positions
  • Competitive pay
  • Development opportunities & tuition reimbursement

Position Summary

This position will support Surgical Oncology - Breast Surgeons with their clinical practices. This will include surgery scheduling: includes pre-op and post op requirements when applicable, gatekeeper for all patient interaction/communication: scheduling clinic appointments, sending new patient packets, insurance approvals and partnering with our prior authorization team, coordinating records and imaging, referral management/scheduling, completion of FMLA, STD, and medical records documents. Billing reconciliation, working appointment reminder reports, along with managing and sending new patient letters and progress notes. Will also include Outlook calendar management for surgeons.  Backup coverage required to support other administrative team members/surgeon when applicable. 

Daily Tasks May Include (But Are Not Limited To)

  • Time-keeping
  • Ordering supplies
  • General organization of the department
  • Note-taking in meetings and huddles
  • Working in Microsoft programs, including Microsoft 365
  • Data collection
  • Report pulling

Requirements

  • High School Diploma/GED required.
  • Requires 0-3+ years relevant experience; previous administrative experience preferred.
  • Clinical Knowledge / Medical Assistant Background recommended
  • Experience with matrix organization and complex work environment a plus.
  • Requires basic proficiency in MS office (Word, PowerPoint, Excel).

 

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. As a condition of employment, IU Health requires all new hires to receive various vaccinations, including the influenza and COVID-19 vaccines, barring an approved exemption. New hires will also be provided the option to submit proof of previous vaccination.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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Indiana University Health is Indiana’s most comprehensive health system, with 16 hospitals and more than 34,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.

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