Overview

Indiana University Health is advertising this opportunity on behalf of the Indiana University School of Medicine. To learn more and apply directly or submit a nomination, please go to the IU School of Medicine website.

Indiana University School of Medicine is the largest medical school in the United States, with nine campuses and approximately 11,000 faculty, staff, and learners throughout Indiana. IU School of Medicine is guided by an experienced and committed leadership team that is responsible for ensuring the school fulfills its tripartite mission to educate the next generation of physicians, conduct transformative research, and deliver preeminent patient care.

Jay L. Hess, MD, PhD, MHSA , is the dean of Indiana University School of Medicine. In addition, he serves as one of four executive vice presidents of Indiana University and is charged with guiding the university’s clinical affairs strategy. Since becoming dean, he has overseen a 125 percent increase in research funding from the National Institutes of Health, led the school through a comprehensive curriculum reform and successful reaccreditation, and strengthened the relationship with IU Health, its primary clinical partner and one of the nation’s premier academic medical centers. A physician-scientist, Hess is driven to improve care for patients and is guided by a commitment to transforming health in Indiana and around the world.

“This is a medical school that has treated more than 200,000 people for HIV in Africa. This is the institution that pioneered echocardiography, invented the electronic medical record and cured testicular cancer. We introduced regional campuses for medical education. We are a medical school that sets bold goals and achieves them.”

–Jay L. Hess
Executive Vice President for University Clinical Affairs
and Dean of IU School of Medicine

The Senior Executive Advisor to the Dean/EVP (SEA) in the Office of the Executive Vice President of University Clinical Affairs (EVPUCA) and Dean of the School of Medicine supports the EVPUCA/Dean in a Chief of Staff capacity with directing, implementing, and monitoring the strategic agenda for the School of Medicine and increasing alignment with the Health Sciences Schools of Indiana University. On a day-to-day basis, this leader will deal with a wide range of disparate issues within the context of the "big picture", with wide authority to act on behalf of the EVPUCA/Dean. The SEA interacts heavily with senior leaders including the Executive Associate Deans, Vice Presidents, Chancellors, Deans, Chairs and IU Health executives and healthcare affiliate leadership, as well a wide range of external public and private partners on a diverse range of strategic, operational, political, and organizational issues.

Department Specific Responsibilities

• Provides direct support for the Dean’s strategic initiatives from the development stage through execution.
• Responsible for overseeing the management of the Office of the EVPUCA/Dean, including the staff.
• Facilitates relationships and interactions with affiliate entities and campuses.
• Facilitates planning and coordination for Department Annual Reviews with Dean Hess and IUSM Chairs.
• Oversees and coordinates executive recruitment MOUs within IUSM/UCA.
• Collaborates with the Executive Associate Deans on projects that support the missions and strategic priorities, including enterprise alignment, reaccreditation, strategic planning, HIPAA privacy and security and other compliance-related initiatives.
• Plans, coordinates, and manages school-wide initiatives.
• Facilitates resolution of matters requiring the Dean and/or Executive Associate Deans’ attention.
• Oversees the planning, execution, and follow-up activities for key leadership meetings and high-profile school special events.
• Coordinates at a strategic level and serves as a liaison with planning for White Coat, Commencement, and other special events including remarks, hosting dignitaries, and other high-level logistics on behalf of the Dean’s Office.
• Oversees management of the EVPUCA/Dean’s schedule including preparing agendas and ensuring that the EVPUCA/Dean is fully and appropriately briefed, and that communications including public presentations and other materials are ready for upcoming meetings and events.
• Represents the EVPUCA/Dean and other senior leaders in selected internal and external interactions with faculty, staff, students, alumni, as well as university guests, visitors, and VIPs.
• Manages the coordination of speeches, remarks, briefing reports, and correspondence of a sensitive and confidential nature for the EVPUCA/Dean.
• Manages and oversees communications of the Office of the EVPUCA/Dean and directs internal and external communications relative to school strategic objectives and priorities.
• Advises and assists the EVPUCA/Dean in communicating with multiple constituencies on a variety of issues.
• Oversees the Office of Strategic Communications’ efforts to enhance the internal and external profile of the school’s missions and to ensure communications and marketing initiatives achieve measurable outcomes relative to School strategic objectives and priorities in partnership with the Director of Strategic Communications.
• Partners with IU Communications, IU Health, and other key constituent and stakeholder groups as appropriate regarding communications.
• Interacts with diverse constituencies to keep informed of complex initiatives, projects, and collaborations.
• Manages communications material for the EVPUCA/Dean, including presentations, letters in publications, speeches, internal announcements, external correspondence, press relations, and crisis communications as appropriate
• Provides support for content, when appropriate, for publications, website, and other marketing materials and forms of communication.

General Responsibilities

• Creates, directs, monitors, and implements the strategic and operational agenda for the organization.
• Advises the executive on day-to-day operations and manages those operations to ensure efficiency and effectiveness with available resources.
• Oversees the operations of the executive office team, prioritization and assignment of tasks, supervision of other office personnel. May have oversight of office resources including space and operational budget.
• Facilitates communication and coordination among the organization and ensures that priorities are established, assigned, and completed in a timely manner.
• Oversees broad communications, including official emails and other correspondence, directed to the executive office.
• Convenes and participates in key constituent meetings to ensure appropriate and responsive follow-up and accountability.
• Provides guidance and support to junior-level peers.
• Performs complex duties on a wide variety of matters, often of a highly sensitive and confidential nature.

EDUCATION

Required

• Bachelor’s degree

Preferred

• Master’s degree in a relevant discipline such as Public Health, Health Administration, Business Administration, or Management.

WORK EXPERIENCE

Required

• 8 years of relevant experience

Preferred

• 10 years of progressive experience in an advisory role, preferably in a higher education institution.
• 5 years of management experience, including oversight for the operation of a unit.
• Experience in communications, marketing, project management and business development would be desirable.

Combinations of related education and experience may be considered

SKILLS

Required

• Effective leadership skills
• Excellent collaboration and team building skills
• Demonstrates excellent judgment and decision making skills
• Demonstrates ability to maintain confidential information
• Demonstrates time management and priority setting skills
• Effective communication skills spoken and digital
• Knowledge of and experience in higher education
• Ability to interact effectively with a wide range of audiences including administrators, trustees, faculty, students, staff, alumni, and parents of current/prospective students.

340 West 10th Street, Fairbanks Hall, Suite 6200, Indianapolis, Indiana 46202-3082

This position will work primarily in-person with consideration given to a possible hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Indiana University Health is advertising this opportunity on behalf of the Indiana University School of Medicine. To learn more and apply directly or submit a nomination, please go to the IU School of Medicine website.

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. As a condition of employment, IU Health requires all new hires to receive various vaccinations, including the influenza and COVID-19 vaccines, barring an approved exemption. New hires will also be provided the option to submit proof of previous vaccination.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.