Overview

Do you have compassion for helping others? Do you want to have an exciting career? Then we have the job for you. We are looking to fill a Full Time Administrative Coordinator role with our IU Health Physicians team at Riley Hospital (Peds Neonatology). This position will work, Monday - Friday 8:00am - 4:30pm. No weekends or holidays required.  

This role provides standard administrative and technical support to multiple leaders or senior leadership. Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquires, as appropriate, across teams they support. Manages work with limited guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

• Bachelor's degree or equivalent years of experience required.
• Requires 3-5+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.

RESPONSIBILITIES

Connect to Promise - Demonstrates a commitment to IU Health's mission, vision, and values by exhibiting behaviors and delivering results that align with the strategic direction of the organization. Ensure IU Health is working toward its vision of improving the health of all Hoosiers by providing the best care for each person as we practice our values of purpose, excellence, compassion, and team.

Communication - Shares thoughts and information in a clear, concise, and professional manner, in both oral and written communication formats. Demonstrates active listening and seeks further information to ensure clarity and understanding. Promptly responds to requests for information.

Ethical Practice - Maintains confidentiality as appropriate, earns trust and respect of others, and exhibits behaviors that express the ethical practice of a healthcare organization. Reports and responds immediately to unethical behavior or conflicts of interest. Always represents the organization in a responsible manner. 

Execution - Addresses problems directly and implements objectives effectively. Produces on time, high-quality work.

Independent Judgement - Exhibits sound professional judgment and diplomacy in handling unexpected problems and frequent interruptions that require immediate action or attention. Seeks appropriate guidance when determining next steps.

Inpatient Clinical Program Support – Assist in updating metric scorecards for each clinical program, as well as taking minutes for all program meetings. 

Leadership - Takes the initiative to proactively resolve issues, address concerns, identify potential risks, and improve overall processes and outcomes.

Relationship Building - Builds rapport and finds common ground with others, creating experiences and interactions where people consistently feel heard, valued, and respected. Provides exemplary customer service to internal and external customers by being proactive, responsive, and encouraging teamwork.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.