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Indiana University Health

Coordinator-Administrative Executive

System Services
Date Posted
17 November, 2021
Schedule & Shift
Full Time
Day
Requisition Number
318805
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Coordinator-Administrative Executive

Job Description

Overview

Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President). Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed. Manages work with minimal guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc. Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).
 Bachelor's degree or equivalent years of experience required.
• Requires 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Requires experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

 

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. As a condition of employment, IU Health requires all new hires to receive various vaccinations, including the influenza and COVID-19 vaccines, barring an approved exemption. New hires will also be provided the option to submit proof of previous vaccination. The COVID-19 vaccine is not required to begin employment; however, all team members need to be fully vaccinated by September 1, 2021.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Qualifications for the Coordinator-Administrative Executive Role

Overview

Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President). Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed. Manages work with minimal guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc. Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).
  • qualifications__list
     Bachelor's degree or equivalent years of experience required.
  • Requires 5-7+ years of relevant experience.
  •  Experience with matrix organization and complex work environment preferred.
  •  Requires experience with Board of Director document preparation / materials management for top level executives.
  •  Requires strong proficiency in MS office (Word, PowerPoint, Excel).
  •  Requires progressive experience in receiving, analyzing, and interpreting complex data and information.
Job Page Content image

Indiana University Health is Indiana’s most comprehensive health system, with 16 hospitals and more than 34,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.

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