Administrative Coordinator
Job Location
Department
27 April, 2022
Full Time
Day
330227-OTHLOC-300000007211115
Administrative Coordinator
Job Description
Overview
This Administrative Coordinator position supports the Plastic Surgery Division Leadership, specifically the Division Chief and Service Line Administrator, by providing technical administrative support across the adult practice. In addition to the general administrative duties listed below, key duties include key project and data tracking, basic data consolidation and submission, and preparation of monthly performance reports. Our ideal candidate is both highly organized and incredibly assertive, using these talents to help their leaders focus on key objectives and priorities.
Provides standard administrative and technical support to multiple leaders or senior leadership. Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquires, as appropriate, across teams they support. Manages work with limited guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).
• Requires 3-5+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. As a condition of employment, IU Health requires all new hires to receive various vaccinations, including the influenza and COVID-19 vaccines, barring an approved exemption. New hires will also be provided the option to submit proof of previous vaccination.
We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Qualifications for the Administrative Coordinator Role
Overview
This Administrative Coordinator position supports the Plastic Surgery Division Leadership, specifically the Division Chief and Service Line Administrator, by providing technical administrative support across the adult practice. In addition to the general administrative duties listed below, key duties include key project and data tracking, basic data consolidation and submission, and preparation of monthly performance reports. Our ideal candidate is both highly organized and incredibly assertive, using these talents to help their leaders focus on key objectives and priorities.
Provides standard administrative and technical support to multiple leaders or senior leadership. Manages schedules/calendars, coordinates meetings and events, prepares travel arrangements, processes invoices and expense reports, and handles inquires, as appropriate, across teams they support. Manages work with limited guidance and direction. Anticipates and proactively addresses administrative and technical issues and challenges as they arise. Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc. Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).
- Bachelor's degree or equivalent years of experience required.
- Requires 3-5+ years of relevant experience.
- Experience with matrix organization and complex work environment preferred.
- Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).
- Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Indiana University Health is Indiana’s most comprehensive health system, with 16 hospitals and more than 34,000 team members serving Hoosiers across the state. Our partnership with the Indiana University School of Medicine gives our team members access to the very latest science and the very best training, advancing care for all. We’re looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day. People who are always ready to apply themselves.
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